To ensure the smooth functioning of your copier machines and to prolong their lifespan, you have to consider regular copier maintenance and repair. The following are some of the guidelines for such repairs and maintenance requirements before they even occur:
Regular cleanup
Several elements can accumulate on the different parts of the copier, and this affects its level of performance. This is why you have to clean the paper trays, rollers, glass, and other highly accessible areas regularly. You can use a soft cloth without lints along with a mild cleaning solution that the manufacturer of the copier machine recommends.
Regular and scheduled maintenance
Make sure that you follow the recommended schedule of maintenance from the manufacturer. Usually, this entails the replacement of consumable supplies like drum units, toner cartridges, as well as developer units. Regular maintenance performed by a certified technician may result in the identification of possible issues before they start to occur.
Paper handling
Be sure to use only the appropriate size and type of paper the manufacturer recommended for your copier machine. Loading the wrong type or size of paper can result in paper jams and other mechanical problems. For proper paper storage, make sure that your paper is stored in a dry and cool place to avoid any detrimental effects of moisture.
Address issues immediately
The rule of thumb is if you experience any problem with your copier machine, respond to the problem immediately. When you have a warranty or service contract, find the closest authorized service provider for the required repairs right away. Trying to do the repairs on your own or with the help of unauthorized service technicians may only make the warranty null and void.
Don’t overload
Each copier has a maximum capacity for holding paper. Don’t exceed this limit to avoid paper jams and any sort of damage to the paper-feeding mechanism of the copier machine. If you’re often in need of large print outputs of wide-format prints, try to look for a copier that has a much higher paper capacity.
Train regular users
Train and educate the employees who are always using the copier machine. Give them clear and precise instructions on paper handling, fixing paper jams, and using advanced features of the copier. You can avoid any unwanted machine damage when you know how to properly handle the copier machine.
Power handling
The copier machine has to be connected to a stable power source. You can use a surge protector to protect the machine from power fluctuations. Avoid using extension power strips and cords.